Built for visa agencies — not spreadsheets, not WhatsApp threads
VisteApp brings clients, cases, payments, documents, and staff into a single system — so nothing falls through the cracks and every client gets the same polished experience.
From first contact to final receipt
Three steps, one system — nothing gets lost between your team and your client.
Capture the lead
Log a client's interest the moment they reach out — no spreadsheets, no sticky notes.
Build the case
Add services, suppliers, and pricing. Cost and profit are tracked automatically as you go.
Get paid & documented
Collect payment and the receipt, invoice, or certificate is generated and sent automatically.
Everything your team needs, already built in
From the first lead to the final receipt, VisteApp covers the full lifecycle of a visa case.
Lead-to-case pipeline
Track every client from first contact through case creation, service delivery, and final payment — all in one timeline.
Automated WhatsApp & SMS
Clients are notified automatically at every step — case created, status changes, payment receipts, and appointment reminders.
Branded PDF documents
Payment receipts, invoices, refund receipts, and statements of account are generated automatically with your company's branding.
Built-in profit & cost tracking
Supplier costs, case fees, and commissions are tracked automatically, so margins are always visible.
Appointment scheduling
Book embassy and biometrics appointments and let the system handle client reminders automatically.
Make it yours
Your logo, company details, and accent color appear everywhere — the app, client messages, and every generated document.
One system, three workspaces
Every role gets a workspace scoped to exactly what they need.
Admin
Full oversight — reporting, staff permissions, service catalog, and company-wide settings.
Employee
A focused workspace for day-to-day casework, scoped to the clients and cases they own.
Call Center
A dedicated lead-generation workspace for working leads before they become clients.
Ready to see it in action?
Sign in to your workspace, or reach out and we'll walk you through it.
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